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Validation Tables - Viewing and Editing

From Navigator, go to OH&S | OH&S Framework | Validation Tables. The following Validation tables are available:

Locations

In Validation Tables | Locations you add as much information as possible referring to the location information where OHS issues may occur for your staff or visitors. This might include offices, factories or off-site locations.

There are six tables within Locations:

Location Names:	This table contains descriptions of locations, such as ‘Main Office NSW’ or ‘Despatch Area 2’, or ‘Administration’.
Location Types:	This table contains the types of locations that the company may need to list, such as ‘Level’, ‘Storage’, ‘Warehouse’, or ‘Car Park’.
Address Types:	This table contains the address types that might apply to the person concerned in the OHS issue. This could include ‘Office’ or ‘Residential’. These need to be created before setting up Locations (Names and Types).
Addresses:	This table contains the actual addresses linked to Address Types. This could be the main office building, the warehouse, storage facilities, regular off site addresses or car park numbers. These need to be created before setting up Locations (Names and Types).
Phone Types:	This table indicates the types of phone numbers available, which might include ‘Personal’, ‘Private’, ‘Office’, ‘Extension’ or ‘Work Mobile’.
Phones:	As with addresses, this lists actual phone numbers in use.

OHS Roles

This table lists all the OHS Roles that constitute the structure of the OHS organisation within the company. This should include all paid and voluntary positions. Examples include OHS Manager, Health & Safety Representative, and Emergency Warden.

Committee Roles

This table lists all the OHS Roles that constitute the membership of the company’s Health & Safety Committee(s). This should include all paid and voluntary positions. Examples include OHS Manager, Chairperson, and Committee Member.

Audits & Meetings

This contains Validation Tables for Audit/Meeting Types and Action Types.

Hazards

When hazards have been identified, work will need to take place to address the issues.

This is divided into five different tables:

Action Categories:	What are the categories of action that needs to be taken to address the hazard? These are the umbrella terms for the next Validation Table which is Action Type. For example you may instigate an Investigation, a Root Cause Analysis or Training.
Action Types:	What are the types of actions that need to occur to address the hazard? For example, after choosing the Action Category ‘Investigation’, this investigation may be an Action Type ‘Internal Audit’. Alternatively, if you choose Action Category ‘RCA’, then the Action Type may be a ‘Risk Assessment’, or the ‘Training’ category could mean that you specify an Action Type of ‘Manual Handling Training’.
Likelihood	These three categories provide the row and column headings, and the risk level conclusion within the Risk Level Chart. All the descriptions within these categories can be customised to be fit your company requirements more appropriately. For each of the relevant tables (Likelihood, Consequences, Risk Level) specify your preferred terminology within the Override Descriptor fields. It is these descriptions that will appear on the Risk Level chart.
Consequences
Risk Levels
Causes:	What is the background cause or source of the hazard? This provides a range of different options, such as 'Human Behaviour' or 'Natural Events'.
Effects:	What effect does this hazard have? For example, the effect may be on people, revenue or the environment.
Risk Identification:	Once the risk has been identified, select from these items to specify the type of risk involved. This could include Disease, Economic, Human, Product Liability or Technological.

Incidents

When an incident occurs and is recorded within OHS, there are several specific fields that must/can be completed to specifically identify and describe what took place.

There are six different Incidents Validation Tables:

Incident Types:	No Pre-defined options are given for this field, as these are likely to be specific to the company’s workplaces. Examples could include ‘collapse of a structure’, ‘an explosion’, ‘equipment failure’ or ‘workplace bullying’. The Validation Table will develop as you add new incident types. If you want to view the Location Statistics for Medically Treated Injuries, ensure you create an appropriately named Type here, such as Medical Treatment'Medical Treatment' is our example, however the Incident Type used for the display or calculation of this statistic can be whatever term you prefer to use. This must be the same term specified in System Preferences \| Settings \| OHS, for 'MTI Incidents are identirfied by'. . This can then be applied to incidents, as required.
Injury Types:	The content of this table is available via Incidents \| Injuries tab \| Main Injury. You can add new injury types directly into the Validation Table, or the Validation Table will develop as you add new types. Examples include ‘broken right arm’, ‘electric shock’ or ‘strained lower back’.
Incident Action Categories:	This table lists ‘what happened next’. It might include ‘Return to Work Process’ or 'Medical', or 'Risk Assessment & Control'.
Incident Action Type:	This table provides the umbrella terms for Incident Action Types, so an example might be 'First Aid Treatment’, or 'Return to Work', or 'Incident Investigation'
Incident Action LTI Types:	If the incident leads to lost time, it is classified as a Lost Time Injury (LTI). This field should list the diagnosis following the incident, which leads to time away from work. This table is developed as these situations occur. The content of this table is available via Incidents \| Actions tab \| LTI Type.
Incident Action Resumption of Work	If 'Return to Work' has been selected in Action Type, the Resumption of Work option is made available. This allows you to specify the capacity in which the employee has returned to work, such as 'Normal duties', or 'Short term alternative duties'.

Plant & Equipment

These tables list all information for Plant & Equipment used within the company.

There are five different Incidents Validation Tables:

Categories:	This details where the Plant or Equipment is predominantly used, such as Farm, Warehouse, Building Site.
Identifiers:	In this table you should add any identifying information for the plant/equipment, such as registration numbers.
Equipment:	In this table you add in all the equipment used in the company. This may include woodworking saws, drill presses, bench grinders, dough mixers, die casting machines, mobile cranes, pressure vessels, forklifts or cherry-pickers.
Equipment Types:	This table provides the groupings for the Equipment. This could be pressure equipment, tractors, earthmoving machinery, lasers, scaffolds, temporary access equipment, explosive-powered tools, turbines or amusement structures.
Action Types:	The information in this table is used in Plant & Equipment \| Actions tab \| Action Type, and might be Service, Tyre Check or Oil Change.

Audit/Meeting Types:	This might include Staff Meeting or Site Audit.
Action Types:	This refers to the type of actions that may need to be taken for the Audit or Meeting, such as Agenda or Audit Preparation.